Medical Stock Control

Assist in Controlling Stocks and Supplies with our Medical Stock Control Course [BSBMED304]

Understanding how to maintain stock levels, assist in stocktaking, store specialised stock and disposing of out-of-date stock in a medical treatment room is a crucial aspect of practice administration. These all form part of our online medical stock control course.

We guarantee receptionists and medical administrators already in industry will benefit from this information-packed short course which covers business considerations through to legislative requirements.

This  Online Unit is included in the Wesley Certificate III Business Administration (BSB31115) Qualification or can be studied as a stand alone short course here.    This course is delivered online via Wesley’s e-Learning portal.




The Unique Student Identifier or USI is a reference number made up of 10 numbers and letters that:

  • creates a secure online record of your recognised training and qualifications gained in Australia, even from different training organisations
  • will give you access to your training records and transcripts
  • can be accessed online, anytime and anywhere
  • is free and easy to create and
  • stays with you for life

If you are a new or continuing student undertaking nationally recognised training, you need a USI in order to receive your qualification or statement of attainment.   If you don’t have a USI you will not receive your qualification or statement of attainment.

Your USI will give you access to an online record of the training you have done since 1 January 2015. You will also be able to produce a comprehensive transcript of your training. This can be used when applying for a job, seeking a credit transfer or demonstrating pre-requisites when undertaking further training.

Yes, even if you enrol with a training organisation just to complete part of an accredited course, a module or a single unit you will still require a USI.

Yes, as long as they have your permission, your training provider may create a USI for you.

Just go to the USI.gov.au website and follow the instructions.

The first and foremost thing you need to remember is that taking an online course is not the same as attending classroom training. While the course outline might be the same, the online course might weave it in several smaller duration content pieces or a certain number of longer sessions. Rather than having any pre-defined expectations, be prepared for a different experience.

Some online courses may require you to have the knowledge of certain technologies or websites. You might need to access some external resources. It is highly recommended that you read through the course requirements before you start the course and keep all the information ready. You don’t want to reach half-way through the course and get stuck due to technical issues.

Keep all your course material, presentations, and submissions neatly in a folder on your system. This will prove to be handy for you during assessment tasks and also for reference purposes. Don’t forget to take regular backups so that you don’t lose this valuable material.

The kind of environment you study in deeply affects your concentration and performance. Find a quiet place with good internet connection and freedom from distractions. This will help you focus to study well.

The Unique Student Identifier or USI is a reference number made up of 10 numbers and letters that:

  • creates a secure online record of your recognised training and qualifications gained in Australia, even from different training organisations
  • will give you access to your training records and transcripts
  • can be accessed online, anytime and anywhere
  • is free and easy to create and
  • stays with you for life

Assisting with Stocks and Supplies (Medical) is a short course which outlines all aspects of assisting with storage of stocks, assisting with stocktakes, supply chain and crucial information on the storage and disposal of specialised medical drugs (scheduled drugs).


The course will equip candidates with the required knowledge to become an effective member of the medical team and assist with the administration and storage of medical equipment, drugs and supplies.   Candidates will gain a good knowledge of the ordering process, stock control, documentation and process.


Students will work through ‘real life scenarios’, and engage in project work reflective of practice life.


We guarantee receptionists already in industry will benefit from this short course which covers business considerations, elements of practice management through to legislative requirements.


BSBMED304 Assist in controlling stocks and supplies is a CORE Unit of BSB31115 Qualification Certificate III Business Administration and can be credited to future Qualifications.


This Unit can be studied at anytime and is delivered by Wesley Institute’s Online Learning Portal.



Assessments include real life medical scenarios,  case histories,  project work and question banks.



  • Determine own role in stock control process
  • Access documented procedures
  • Monitor stock against required levels
  • Order stock according to ordering cycles
  • Identify shortfalls in stock and take actionables
  • Check orders against documentation
  • Unpack stock and check condition
  • Identify damaged stock
  • Store stock in specialised storage
  • Handling Scheduled Drugs
  • Record keeping for specialised drugs and medical equipment
  • Understanding and assisting in the stocktake
  • Stocktake actions and documentation
  • Disposal of medical stock and drugs

There are no pre-qualifications required.    However, a year 10 standard of English is required.

Students will also need access to a computer, a reliable internet connection, a printer.


Wesley specialise in the medical professions and have been involved in recruiting for practices, hospitals and medical units for over 25 years.


The good news is mature aged students do very well in the medical space.   Employers value life experience so ‘age’ is never a concern.   The Wesley short course attracts many candidates, from mums returning to the workforce, nurses retraining for administration,  candidates in industry skilling-up, trainees of any age and those attracted to working in the health professions.


In addition, young people have a place in medical practice as junior clerks and receptionists.


This means – all ages are very welcome in the Wesley range of courses and do well.


Most of Wesley’s courses are Nationally Accredited and are therefore competency based.    This means Wesley assess candidates on actual skills and knowledge to perform the task.    Students need not worry about nasty closed booked exams – our assessment processes are practical and achievable!


Competency based assessments include:

  • Case histories
  • Observations
  • Project Work
  • Workplace simulated tasks
  • Group discussions
  • Question banks

Before assessment tasks are performed, students undertake helpful Formative Activities which are designed to reinforce learning and establish any learning gaps.


The comprehensive Wesley Learner material and mentoring support ensure students have the tools they need to successfully complete their assessment pieces.   Mentors are available at all times to assist students as required to make the learning experience empowering and positive.


Should a student not successfully complete an assessment item, they will be deemed ‘not yet competent’ and be supported to try again to achieve the required competency.    Wesley are dedicated to the success of our students.


Wesley have been recruitment specialists in the health field for over 25 years, in addition to being a specialist Registered Training Organisation in health administration.


We understand the medical recruitment space like no other organisation!


Wesley’s training programme is directly aligned to making students ‘Job Ready’ for a career in health or upskilling current candidates already in industry.


For Job Seekers, Wesley provide the following service to students :


  • Wesley Career Workshop
    • Find out where the medical jobs are and how to get them (the Hidden Job Market)
    • Learn why Seek is not your best chance of getting a great job and what is
    • Discover the many different positions available and what you may be suited for
    • CV tips and tricks
    • Learn to write an awesome covering letter and how to make it sing to an employer
    • Get the interview
  • Wesley’s Online Programme ‘Creating a Dynamic Job Portfolio’  and ‘Job Search’ designed to land you your dream job in 60 days or sooner
  • Visiting mentor speakers from industry offering insights and opportunities
  • Further opportunities for CV assistance and mentoring
  • Traineeship opportunities


Wesley is a Registered Employment Agency and offers the following service in industry :


  • Recruitment services for the health industry
  • Traineeship opportunities together with our partners
  • Pro-active promotion of students to industry ready for employment
  • Further training and up-skilling for candidates already in industry


Although Wesley is a Medical Recruitment Agency,  students gain the most benefit for finding their own employment by following our fool-proof strategy to finding their dream job.   Our strategy does not focus on Seek or Recruitment Agencies!  We tell you where the jobs are, and how to get them.


Wesley do receive job opportunities regularly.   We routinely email our students ‘Job Blasts’ with information about these positions and invite applications.   Positions are also regularly featured on the Wesley Facebook page.    Further, Wesley promote students directly and pro-actively to industry, inviting engagement with interview and traineeship opportunities.


Wesley students get jobs!

Wesley have been involved in medical recruitment for over 25 years, so we know a thing or two about this subject.


These days, everyone is busy and time poor.  Like other industries, when practices or medical units need another staff member, the first thing they tend to do is ask around for recommendations.   No-one enjoys placing a formal advert, scanning through hundreds of applications, shortlisting and interviewing.


ALL employers, are looking for the ‘right person’, and this often means attributes, transferable skills, likability, AVAILABILITY,  fit for the team and ability to do the job.    Wesley mentor you to be this person and shine.


This question is often asked of us – but quite simply – every single person working in the medical industry was not born an experienced medical administrator, nurse or doctor!    They were babies, children, young people, adults in varying and different situations – all of which led them to a meaningful career in health.    And, it can also be this way for you, if you choose this path as your passion and direction in life.


Our students get jobs all the time and without exception – employers are looking for a ‘great person’ first with ability and character to fit the position and join a team.   Wesley show you how to showcase your attributes, abilities and personality to shine.   Trust us –  this approach works!    In addition, the Wesley Qualification is VERY highly regarded and known throughout industry.  Training shows employers that you are serious about your career and profession, you have the smarts to study, you have the drive to succeed and you take responsibility for your direction.


There are no pre-requesites for this course other than a Year 10 Standard of English.

Students will need access to a computer, printer and internet.

More Information on the Unit of Competency here:

BSBMED304 – Assist in controlling stocks and supplies





This Unit can be studied at anytime and is delivered by Wesley Institute’s Online Learning Portal.



Enrol Online Now

Medical Stocks and Supplies BSBMED304$149.00





our Testimonials

“The assistance from Trainers and the course content was of a very high standard. The course has more than met my expectations and I feel I am armed with an abundance of knowledge and good work practices to help me gain employment in the Industry. The course itself has been extremely enjoyable and interesting on so many levels. I will be disappointed when the course concludes in 2 weeks.

I cannot fault the training in any way, and would not be able to suggest any areas that require improvement. It is well run, professional, friendly and extremely informative. I really look forward to my Saturday workshops and I am already recommending Wesley Health Medical Courses to friends and family”.     Alison went on to gain employment 2 weeks after finishing the Wesley course.

- Alison

I have employed staff from the Wesley Institute of Training previously and have found their comprehension over and above staff doing other courses.  I again needed to add to our reception pool and within hours of a phone enquiry I was sent outstanding resumes from applicants that had excelled in the Wesley course.  What I have found is the applicant is motivated and willing to learn.  The material Wesley teach has a real basis and exactly what we need in general practice.

I can recommend the course for anyone wanting to get a leg up on other applicants applying for positions.  We look for new staff who have completed the Wesley training.  Well done Wesley and thank you for the excellent staff you have sent.

Sue Rendle PM, Manly Clinic

- Practice Manager Sue

I started this course in February and completed it in March. I loved the fact that I could still work my part time retail job while studying.  I believe this course is what gave me the complete package to be able to obtain my employment.    I really appreciate all the knowledge and memories I have gained from this course and could not recommend it highly enough.   Thankyou Wesley Institute of Training for helping me achieve my goals.

- Grace

The course was fantastic with a great mixture of theory, group discussions and practical delivery. The trainers were amazing- especially Neala who made it super fun with her relevant life stories and was always there to help when someone needed it. Her knowledge and passion for the health sector did not go unnoticed.

The information Wesley’s has produced for this course was presented so well and made for easy and stress free learning. I actually still read through my booklets to this day. I was extremely fortunate that I was able to gain employment as a medical receptionist a day before I completed the course.

- Tiffany

The Wesley course ran over 5 days, so it was short-  however PACKED with information. I found the course very enjoyable and easy to learn; the trainer was lovely, and related the course material to real life situations.  The humour and engagement made for an easier and relaxed learning environment.  The Wesley course definitely helped me in securing my position as a Medical Receptionist; I found that at each interview I went to they would mention the course favourably.

- Belinda

I want to say a huge thank you for the course and knowledge I came away with  .. I have secured a fantastic job after my first application

Such good value for money too.  I would highly recommend this course – I’m a mature age person so it’s never too late to up-skill yourself up to get what you deserve!

- Ann Scott

I have just completed my 6 month probation period at Ashford Hospital and loving it. It was my first medical job I applied for literally 1-2 weeks after I finished the course.  Thanks to you, Mimi, and all the other teachers and staff at Wesley Health Management.

- Kelly

The training I received was the best training experience by far.   I got a job 2 months after completing this course as a receptionist at a Neuro-Physiotherapy practice. I have been with the practice little over a year and I am now the practice administrator.   I love my job, I love the people I work with and I love going to work every day!

- Alex